QA Quality Assessment

Two-stage quality control: apply with strength and execute/report with traceability

QA in 2 stages:Pre‑Award + Post‑Award

Expert grant QA in two moments: Before submission | During implementation

What is it?

Your team does the work. We make sure the proposal—and then implementation and reporting—are clear, coherent, feasible, and auditable.

Two quality controls, two different moments:

Pre‑Award QA (before you apply): to submit a proposal aligned with the donor, strong in technical logic, MEL, and budget, with no avoidable compliance errors.
Post‑Award QA (during implementation and reporting): to turn reports + evidence + finance into an audit‑ready package—with traceability and change control.

Simple rule: if something can’t be verified, it gets fixed (or it doesn’t get claimed).

The problem this solves (clearly)

Proposals that “feel good” but don’t match donor criteria.
“Poetic” indicators and budgets that don’t tell the same story as the activities.
Evidence scattered across email/WhatsApp, broken links, missing annexes.
Post‑award: narrative ≠ MEL ≠ finance; unexplained variances; purchases with no file; changes with no approvals.

Typical result: rework, reputational risk, and in the worst case: audit findings or rejected reports.

Two‑Stage Quality Assessment (QA)

1) Pre‑Award QA (before submitting the proposal)

Goal: maximize clarity, coherence, fundability, and compliance before you hit “Submit.”

What we review (core):

Donor fit & eligibility: priorities, geography, population, amounts, criteria.
Technical coherence: problem → ToC → results → activities (no “magic jumps”).
MEL / logframe: SMART indicators, targets, workable MoV.
Budget + budget narrative: activity↔cost traceability, unit costs, indirects, allowable cost categories.
Formal compliance: annexes, signatures, limits, format, file naming, consistency across documents.
Final edit (ES/PT/EN): clarity, “donor‑speak” tone, consistency.

Deliverables (proof of QA):

Signed compliance checklist + final annex list
Criteria alignment matrix + recommended “angle” (framing)
Prioritized fix list (what to change, why, where)
(If needed) targeted adjustments to ToC/MEL/budget

2) Post‑Award QA (during implementation, reporting, and close‑out)

Goal: ensure your report and evidence are traceable, finances reconcile, and everything is audit‑ready (without panic).

What we review (core):

Award compliance: agreement/amendments, calendar, format, annexes, branding, key rules.
Evidence Map: outputs/indicators → evidence → report section (exact links).
MEL quality: definitions, formulas, disaggregation, MoV, dataset↔report consistency.
Cross‑consistency: narrative ↔ MEL ↔ finance ↔ dates ↔ # beneficiaries.
Finance: budget vs. actuals, period reconciliation, variances (1–2 sentences), allowability, FX.
Procurement / audit trail: purchase file per transaction (minimum viable), thresholds, competition.
Subawards/partners (if applicable): minimum packs per period, handoffs, monitoring.
Change control: change log + decision log + approvals (no “de facto” changes).
Risks/issues CAP: actions with owners/dates and closure with a link.
Safeguarding/cross‑cutting compliance: minimum evidence per period.
Data room: naming, versioning, single source of truth.
Closure/Audit‑Ready (when applicable): Evidence Index + Audit‑Ready Pack (question → link).

Deliverables (audit‑ready):

Post‑Award QA Memo (1–2 pages) with decision: PASS / PASS with conditions / FAIL
Fix List (owners + due dates + expected evidence link)
Marked Consistency checklist (Yes/No)
(Optional) updated Evidence Map (Open/Missing/Done)

Price list for small/medium NGOs (USD)

A clearer, more coherent proposal—better aligned with donor requirements and less likely to be rejected due to compliance issues.

Post‑Award — “Prepare an Audit‑Ready Report”

Turn your draft and supporting evidence into a traceable, audit‑ready package with actionable fixes and direct links.

Grant QA | Pre‑Award + Post‑Award

Two-stage quality control: apply with strength and execute/report with traceability

Two-stage quality control: apply with strength and execute/report with traceability

Two-stage quality control: apply with strength and execute/report with traceability

Two-stage quality control: apply with strength and execute/report with traceability

Two-stage quality control: apply with strength and execute/report with traceability

Two-stage quality control: apply with strength and execute/report with traceability

QA in 2 stages:Pre‑Award + Post‑Award

Expert grant QA in two moments: Before submission | During implementation

What is it?

The problem this solves (clearly)

Two‑Stage Quality Assessment (QA)

1) Pre‑Award QA (before submitting the proposal)

2) Post‑Award QA (during implementation, reporting, and close‑out)

Pre-Award QA

Post-Award QA

Who it’s for (and who it’s not)

Price list for small/medium NGOs (USD)

Pre‑Award Quick QA (72h)

What it is: Second‑look review of the draft + guidelines

Pre‑Award Compliance + Fit Check (48–72h)

What it is: Eligibility and criteria check only—required annexes, page/word

Pre‑Award Core (5–7 days)

What it is: For teams actively developing a proposal for a specific donor.

Post‑Award — “Prepare an Audit‑Ready Report”

Post‑Award: Express Audit‑Ready (48 hours)

Ideal for: An upcoming reporting deadline.

Post‑Award: Standard (4–6 days)

Ideal for: A full report with moderate risk.

Post‑Award: Pro (Audit/Partners)

Ideal for: Subgrants/partners management or an upcoming audit.

Is there something I can help you with?

Grant QA | Pre‑Award + Post‑Award

Two-stage quality control: apply with strength and execute/report with traceability

QA in 2 stages:Pre‑Award + Post‑Award

Expert grant QA in two moments: Before submission | During implementation

What is it?

The problem this solves (clearly)

Two‑Stage Quality Assessment (QA)

1) Pre‑Award QA (before submitting the proposal)

2) Post‑Award QA (during implementation, reporting, and close‑out)

Pre-Award QA

Post-Award QA

Who it’s for (and who it’s not)

Price list for small/medium NGOs (USD)

Pre‑Award Quick QA (72h)

What it is: Second‑look review of the draft + guidelines

Pre‑Award Compliance + Fit Check (48–72h)

What it is: Eligibility and criteria check only—required annexes, page/word

Pre‑Award Core (5–7 days)

What it is: For teams actively developing a proposal for a specific donor.

Post‑Award — “Prepare an Audit‑Ready Report”

Post‑Award: Express Audit‑Ready (48 hours)

Ideal for: An upcoming reporting deadline.

Post‑Award: Standard (4–6 days)

Ideal for: A full report with moderate risk.

Post‑Award: Pro (Audit/Partners)

Ideal for: Subgrants/partners management or an upcoming audit.

Is there something I can help you with?

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